Summary Description:

Seabrook Hospitality is a provider of premier event services, dedicated to delivering unforgettable experiences to our clients and guests. We specialize in organizing and executing a wide range of public events, from intimate gatherings to large-scale functions, ensuring every detail is meticulously planned and flawlessly executed. Seabrook Hospitality is seeking a dynamic and organized Public Events Coordinator to join our team. The Public Events Coordinator will play a crucial role in the seamless execution of events by overseeing the setup and breakdown, managing staffing requirements, and coordinating with various vendors to ensure the success of each event.

Job Duties and Responsibilities (Essential Functions):

• Serve as the primary onsite contact during public events, managing event operations and ensuring smooth execution.
• Coordinate with the Event Manager to understand setup requirements, ensuring all logistics and event details are communicated effectively.
• Oversee the setup of event spaces, including arranging furniture, decorations, and other necessary items as per event specifications.
• Ensure timely breakdown and cleanup of event spaces following the conclusion of each event.
• Provide ongoing support to event staff, troubleshooting any issues or concerns that may arise and offering guidance during events.
• Act as the main point of contact for vendors (catering, audio-visual, rentals, etc.), ensuring seamless collaboration and timely delivery of services.
• Coordinate vendor services and logistics, confirming that equipment and services are set up as needed and on time.
• Design and create layouts, floor plans, and event maps for each event to ensure optimal use of space, clear flow for guests, and appropriate placement of equipment and seating.
• Assist in the coordination and execution of events, working closely with the event manager to ensure that all aspects of the event meet expectations.
• Troubleshoot and resolve any challenges that may arise during the event, maintaining calm and professionalism under pressure.
• Provide exceptional customer service, responding to client and guest requests or concerns with professionalism and courtesy.
• Maintain accurate records of event details, including setup requirements and post-event evaluations.
• Prepare event reports, documenting successes and identifying areas for improvement to contribute to future event planning.
• Adhere to budget and financial guidelines for each event, ensuring cost-efficiency and adherence to event goals.
• Perform other duties as assigned.

Knowledge/Skills/Abilities:

• Excellent organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Strong communication and interpersonal skills, with the ability to collaborate effectively with clients, vendors, and internal teams.
• Detail-oriented with a keen eye for design and aesthetics.
• Ability to remain calm and composed under pressure, with the flexibility to adapt to changing circumstances.
• Availability to work evenings, weekends, and holidays as required by event schedules.

Qualifications:

• Associate’s degree or related experience in Hospitality Management, Event Planning, or a related field preferred.
• Proven experience in event coordination, preferably in a hospitality or catering environment.
• Proficiency in Google Suite and event management software.
• All candidates must pass a background check prior to employment.

Physical Requirements (including but not limited to):

• Visually or otherwise identify, observe, and assess distance, color, and depth.
• Required to regularly communicate with others and exchange accurate information.
• Frequently move up to twenty-five (25) pounds and occasionally move up to fifty (50) pounds.
• Must be able to work within different temperature changes, indoors to outdoors; moving between buildings and working around moving equipment/machines; occasionally ascend/descend a ladder or stairs as required, stooping /bending, pushing/pulling.
• Ability to work overhead and at heights up to and occasionally exceeding 10 Feet.
• Occasional exposure to moving objects and other machines in operation; Occasionally exposed to dust, gas/fumes, airborne particles, extreme heat or cold, electric shock, vibration, chemicals; and noise.

Hourly Wage: $19-$22

Employment Status: Seasonal

Seabrook Offers

• Medical, Dental and Vision Insurance for all full-time team members
• 401(k)
• Basic Life Insurance – 100% Company Paid
• Voluntary Life, Critical Illness and Accident Insurance
• Paid Time Off:
  • 10 days (80 hours) earned with up to 1 year of service.
  • 15 days (120 hours) earned upon completing 1-4 years of service.
  • 20 days (160 hours) earned upon completing 5-9 years of service.
  • 25 days (200 hours) earned upon completing 10+ years of service.
• Employee Assistance Program
• Teladoc Virtual Services
• Tuition Reimbursement
• Discounts and Rental Credits

Seabrook is an equal opportunity employer, committed to fostering an inclusive and diverse workplace. We encourage candidates of all backgrounds to apply.